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The Personnel Advisor library contains over 100 human resource forms, checklists, and policies. Our interactive forms are designed to assist employers and HR professionals in the productive and prudent use of human resources. They save time by reducing the administrative workload and help employers avoid personnel problems and legal compliance issues.

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Note: Mandatory written notices that must be distributed to employees are located in the Posters section under "Mandatory written notices."

 

A-C | D-F | G-L | M-O | P-R | S-Z


HEALTH CARE LAW (MODEL NOTICES) (expires 5/2020)

The Affordable Care Act (ACA) requires all employers who are covered by the Fair Labor Standards Act (FLSA) to provide a written health care notice to employees and new hires, beginning October 1, 2013.


PDF ACA Health Care Notice: English (for employers who do NOT offer a health plan)
PDF ACA Health Care Notice: Spanish (for employers who do NOT offer a health plan)
PDF ACA Health Care Notice: English (for employers who offer a health plan)
PDF ACA Health Care Notice: Spanish (for employers who offer a health plan)



HIRING - SAMPLE LETTERS

Sample Letters that may be used for accepting or rejecting a job applicant.


PDF Applicant Rejection Letter
PDF Job Offer Letter



I-9 FORM - EMPLOYMENT ELIGIBILITY VERIFICATION

All employers are responsible for completion and retention of Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must verify the employment eligibility and identity documents presented by the employee and record the document information on the Form I-9.

Spanish Form: The USCIS has stated that the Spanish version of Form I-9, may be filled out by employers and employees in Puerto Rico ONLY.  Spanish-speaking employers and employees in the 50 states and other U.S. territories may print this form for reference or translation purposes, but may only complete the form in English to meet employment eligibility verification requirements.


PDF Form I-9 (English) (Rev.10/21/2019 N; expires 10/31/2022)
PDF M-274 Employers Handbook (Instructions for I-9 Form) (Revised 01-22-17)
PDF Form I-9 (Spanish) (Rev.10/21/2019 N; expires 10/31/2022 (Puerto Rico ONLY)
PDF Instructions (ENGLISH) for completing the I-9 Form (Revised 10-21-19)
PDF Instructions (SPANISH) for completing the I-9 Form (Revised 10-21-19)
PDF Form I-9 (English) (Rev. 07/17/2017N; expires 08/31/2019) easy download/for paper completion



INCIDENT RESOLUTION FORM

The Incident Resolution Form (ER-1) may be used to describe and document a workplace incident that has occurred, such as a policy violation or unjust treatment of an employee, and the response or action taken by management.


PDF Incident Resolution Form



INTERNET AND COMPUTER USAGE SAMPLE POLICY

Voice mail, e-mail, and the Internet have all become invaluable tools in many workplaces.  Given the explosion of electronic communication in the workplace, a policy addressing these tools is critical to limit potential employer liability.  To minimize an employee’s chances of successfully asserting an invasion of privacy claim, an employer should adopt express, clear policies informing employees that they do not have a personal privacy right in any matters received by, created in, sent over or stored in the employer’s system. 

Note:  The sample policy is stored in Microsoft Word.*  After clicking on the link below, you must choose the "SAVE" option.  Once the document has been saved to your own computer, it may be edited to include your company name and logo.  Use the “TAB” button to navigate the document and to complete each field with your company’s name.


PDF Internet and Computer Usage Sample Policy



INTERVIEW EVALUATION FORM (S-3)

Use Form S-3 to evaluate an applicant during an interview, with suggested questions to ask the applicant.


PDF Employment Interview Evaluation (FORM S-3)



IRS FORM W-4

Form W-4, Employee IRS Withholding Allowance Certificate, is used by the employer to determine the amount of taxes to withhold from an employee’s paycheck.


PDF Spanish- W-4 (2020)
PDF English -- W-4 (2020)



IRS FORM W-9

Form W-9 is used by individuals and entities to provide their taxpayer identification number to entities that will pay them income during the tax year.


PDF Form W-9: English (revised 11/2017)
PDF Form W-9: Spanish (revised 11/2017)
PDF Instructions for The Requester: English (revised 11/2017)
PDF Instructions for The Requester: Spanish (revised 11/2017)



JOB OFFER LETTER

Sample letter to make a job offer to an applicant.


PDF Job Offer Letter (Form S-6)



LEAVE OF ABSENCE REQUEST

Sample form for requesting leave. The Leave of Absence Request form is completed by the employee requesting a leave of absence and submitted to their supervisor or departmental representative.


PDF Leave of Absence Request Form: English



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