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The Personnel Advisor library contains over 100 human resource forms, checklists, and policies. Our interactive forms are designed to assist employers and HR professionals in the productive and prudent use of human resources. They save time by reducing the administrative workload and help employers avoid personnel problems and legal compliance issues.

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Note: Mandatory written notices that must be distributed to employees are located in the Posters section under "Mandatory written notices."

 

A-C | D-F | G-L | M-O | P-R | S-Z


NAME/ADDRESS CHANGE FORM

This form may be used to record and document employee name or address changes.


PDF Name/Address Change Form



NEW EMPLOYEE INFORMATION FORM

Provide this form to new hires to obtain emergency and general contact information for each employee.


PDF New Employee Information



NEW EMPLOYEE PAY AND FRINGE BENEFIT NOTIFICATION

The Pennsylvania Wage Payment and Collection Law requires all employers notify each employee at the time of hiring of the time and place of payment and rate of pay and the amount of any fringe benefits or wage supplements to be paid to the employee.


PDF New Employee Pay And Fringe Benefit Notification



NEW HIRE PACKET FOR PENNSYLVANIA EMPLOYERS

Complete packet of forms and required notices for new employees.


PDF New Hire Packet of Forms



NEW HIRE REPORTING FORM (MULTISTATE EMPLOYERS)

A multistate employer has two reporting options: 1) report newly hired employees to the states in which they are working, or  2) select one state where you have employees working to which to report all your new hires. Multisate employers that designate one state to which to report all new hires must report electronically. Register as a multistate employer on the federal Office of Child Support Enforcement website or use the Multistate Employer Notification Form and submit by mail or fax.


PDF Multistate Employer Notification Form For New Hire Reporting (expires 7-31-2022)



NEW HIRE REPORTING FORM (PENNSYLVANIA EMPLOYERS)

New hire reporting form for Pennsylvania: employers must report all employees who reside or work in the Commonwealth of Pennsylvania within 20 days of hire.


PDF PA New Hire Reporting Form



NON-EXEMPT JOB DESCRIPTION

Employers can use Form C-1 to write non-exempt job descriptions. Job analysis is a systematic method for examining, describing and classifying jobs. The job description is the first step in this process.


PDF Non-Exempt Job Description (Form C-1)



ONE-ON-ONE MEETING GUIDE

Employers can use Form ER-2 to organize, document, and summarize a one-on-one meeting with an employee. A one-on-one meeting allows management to gather feedback and information from employees about the work environment.                                     


PDF One-on-One Meeting (Form ER-2)



OSHA RECORDKEEPING FORMS FOR INJURIES AND ILLNESSES

OSHA—Employer Records of Occupational Injuries and Illnesses. The Forms listed below include the required occupational injury and illness forms and instructions under the federal Occupational Safety and Health Administration (OSHA). Employers with 11 or more employees, whose businesses are subject to OSHA recordkeeping requirements, must complete the OSHA log of work-related injuries and illnesses and post annual summaries from February 1 through April 30.

Exempt employers (those not subject to record keeping requirements): Employers with 10 or fewer employees are normally exempt from OSHA injury and illness recordkeeping and posting requirements. In addition, employers with 11 or more employees, whose businesses are in certain exempt industries, are not required to keep OSHA records or post annual summaries.  A complete list of exempt industries in the retail, services, finance, insurance, and real estate sectors is available on the OSHA website.

Note: even if a particular industry is exempt from the recordkeeping portion of the OSHA regulations, it does not mean the industry is exempt from OSHA's overall safety requirements. All employers, including those partially exempted by reason of company size or industry classification, must reportmust report to OSHA any workplace incident that results in a fatality, in-patient hospitalization, amputation, or loss of an eye.


PDF OSHA Forms 300, 300A and 301 (3 pages)
PDF OSHA Complete Forms Package Including Instructions (12 pages)



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