Employment posters assist employers in complying with Federal and State regulations. Select your state to view the required state and federal posters. Determining which posters apply to your specific business will depend on several factors: the number of employees, the location and nature of the business, type of workers, etc. It is important that employers display all posters applicable to their particular business because failure to do so may result in penalties or fines.
Select posters are available for printing in the Free Posters and Notices section. All posters will be fully accessible to print upon your paid subscription.
- Illinois Sexual Harassment and Discrimination Poster
All Illinois employers must display the Illinois Department of Human Rights sexual harassment and discrimination in the workplace poster, "You Have The Right to be Free From Job Discrimination And Sexual Harassment." In addition to the posting, employers must include the notice in an employee handbook, explaining employees’ rights under the Illinois Human Rights Act.
Illinois Sexual Harassment and Discrimination Poster (revised 9/22) -English
Illinois Sexual Harassment and Discrimination Poster (revised 9/22) -Spanish
- Illinois Service Employment Member Employment and Reemployment Rights Act (ISERRA) Poster
Effective January 1, 2019, employers must post the ISERRA poster, “Your Rights Under The Illinois Servicemember Employment & Reemployment Rights Act” in a conspicuous area of the workplace, detailing employee rights and benefits under the statute.
ISERRA poster (revised 02/20)
All Illinois employers, regardless of size, must post the "Pregnancy and Your Rights in the Workplace" poster in a conspicuous location in the workplace where notices are customarily posted. In addition to the posting, employers must include the notice in an employee handbook. The poster is formatted to print on legal size paper (11 x 14 in.).
Pregnancy Rights Poster: English (revised 2/2017)
Pregnancy Rights Poster: Spanish (revised 2/2017)
- IDOL Notice - Your Rights Under Illinois Employment Laws
Illinois minimum wage. All employers must post the Illinois Department of Labor's (IDOL) official poster “Your Rights Under Illinois Employment Laws,” in a conspicuous area in the workplace where employees can easily see it.
Information listed on the poster includes the Minimum Wage Law, Wage Payment and Collection Act, Child Labor Law, Equal Pay Act, One Day Rest in Seven Act, and the Victims’ Economic Security and Safety Act (VESSA).
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The poster may be printed on regular 8 1/2 X 11 paper.
IDOL Notice to Employees: Spanish (revised 1/2023)
- Employee Rights Under the Fair Labor Standards Act (FLSA)
Federal Minimum Wage, overtime, and child labor standards poster. Every employer covered by the minimum wage provisions of the Fair Labor Standards Act (FLSA) must display the poster in a conspicuous area of the workplace where employees can easily read it.
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The federal FLSA poster, “Employee Rights Under The Fair Labor Standards Act” explains that employees (nonexempt) must be paid at least the federal minimum wage rate, and overtime pay of at least 1 ½ times their regular rate of pay for all hours worked over 40 in a workweek. Covered employers must post the notice in a conspicuous place in all of their establishments where it can be easily seen by employees.
- EEO "Know Your Rights" Poster
Consolidated EEO poster—Every employer covered by the non-discrimination and EEO laws is required to post on its premises the EEO poster, "Know Your Rights: Workplace Discrimination is Illegal" (formerly "Equal Employment Opportunity is the Law" poster).
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Consolidated EEO poster "Know Your Rights"—The notice must be posted prominently, where it can be readily seen by employees and applicants for employment. The notice provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs (OFCCP). The poster prints out on two 11" X 8.5" pages. Employers should combine the two pages, top and bottom, to form one poster for display in the workplace.
- Federal OSHA Poster: Job Safety and Health—It's the Law!
Employers covered by the federal Occupational Safety and Health Act must post the "Job Safety and Health—It's the Law!" poster (OSHA 3165).
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The federal OSHA poster is available in two sizes: 12.75 x 17.75 inches (large format) and 8.5 x 14 inches (legal-size paper). If your office printer will not print the larger-sized poster, we recommend printing the smaller version which will print on legal size paper and meets the OSHA size requirements. OSHA has stated that previous versions of the poster are still useable.
Size & Font Requirements: Federal law requires that reproductions or facsimiles of OSHA 3165 must be—at least—8.5 x 14 inches with 10-point type. When downloading/printing the poster, it will automatically resize and print to 8.5 x 11. To prevent this from occurring, when printing the poster you must manually adjust your printer properties settings to 8.5 x 14 and use legal size paper. If you print OSHA 3165 on 8.5 x 11 paper, you will not be in compliance with OSHA regulations.
Note: if you have trouble viewing or downloading this poster: make sure you have the latest version of Adobe Acrobat Reader.
- Firearms Concealed Carry Sign
Illinois business owners that want to prohibit individuals who are licensed to carry a concealed firearm from carrying the firearm on, or into, property under the control of the owner must post a sign at the entrances of buildings, premises, or real property. The sign itself must be at least 4" x 6" in size.
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The larger version must be printed using the "landscape" option.
- Illinois Equal Pay Act of 2003
Effective January 1, 2016, all employers are covered by the Illinois Equal Pay Act of 2003. (Formerly, the Act applied to employers with 4 or more employees). Employers are required to display a poster summarizing the major provisions of the Act. This notice has been incorporated into the "Your Rights Under Illinois Employment Laws" poster, which includes the Wage Payment and Collection Act, Child Labor Law, Minimum Wage Law, Equal Pay Act, Victims’ Economic Security and Safety Act and the One Day Rest in Seven Act.
Equal Pay Act (Your Rights Under Illinois Employment Laws) - English
Equal Pay Act (Your Rights Under Illinois Employment Laws) - Spanish
The Smoke Free Illinois Act prohibits smoking in all places of employment and requires employers to post "no smoking" signs in the workplace and at every entrance. Current regulations require that no smoking signs consist of a pictorial representation of a burning cigarette enclosed in a red circle with a red bar across it, be at least five by seven inches, contain the Department's phone number and website for registering complaints, and be clearly legible from a distance of five feet.
Note: the sign must be printed in color to be in compliance.
No Smoking Sign: English
No Smoking Sign: Spanish
- Workers' Compensation - Notice to Employees
The mandatory Workers' Compensation poster gives a brief explanation of employee responsibilities if a work-related accident occurs. It also has a section to fill in the name of the employer's insurance carrier or the person who administers Workers' Compensation claims.
Workers' Comp Notice: English (revised 10/2011)
Workers' Comp Notice: Spanish (revised 10/2011)
- Notice to Workers About Unemployment Insurance Benefits
The Illinois UI poster provides information on filing unemployment insurance claims, benefits amounts, and taxes on benefits.
Notice to Workers about UI Benefits: English (revised 8/2012)
Notice to Workers about UI Benefits: Spanish (revised 8/2012)
All employers must post a notice in the workplace informing employees of their rights under the Uniformed Services Employment and Reemployment Rights Act (USERRA).
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Employers may provide the notice by posting it in an area of the workplace where employer notices are customarily placed, by mailing it, or by distributing it via electronic mail. There is no size requirement for the poster.
- Notice of Protection (EPPA)
Employee Polygraph Protection Act (EPPA)—Every employer subject to the Act shall post, and keep posted, on its premises a notice explaining the EPPA.
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The dimensions of the EPPA poster, dated July 2016, is 11” x 17” which is the mandatory size for this posting.
- Victims' Economic Security and Safety Act (VESSA)
The Victims' Economic Security and Safety Act (VESSA) allows employees who are victims of domestic or sexual violence or who have family or household members who are victims of such violence to take up to twelve (12) weeks of unpaid leave per any twelve (12) months period to seek medical help, legal assistance, counseling, safety planning, and other assistance. All employers must post the VESSA poster.
Victims' Economic Security and Safety Act (VESSA)
- One Day Rest in Seven Act (ODRISA) Amendment Updates
Beginning January 1, 2023, covered employers must post the One Day Rest in Seven Act (ODRISA) Amendment updates poster. The notice includes the new requirements for days of rest and breaks and must be posted where notices to employees are customarily displayed. Notice also must be provided to remote workers by e-mail or on a website regularly used by the employers to communicate work-related information that all employees are able to regularly access freely and without interference.
ODRISA Amendment Updates Poster (1/1/2023)
- Family and Medical Leave Act (FMLA)
All covered employers are required to display a poster summarizing the Family and Medical Leave Act (FMLA). The poster must be displayed at all locations even if there are no eligible employees. Where an employer's workforce is comprised of a significant portion of workers who are not literate in English, the employer is responsible for posting the notice in a language in which the workers are literate.
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Print Options: The FMLA poster is available for printing in two sizes: 11 x 17 or 8.5 x 14. If your printer is not capable of printing the FMLA poster in the larger format (11 x 17), use the smaller poster option (8.5 x 14 size) that will print on legal-size paper. You must manually adjust your printer settings to print on 8.5 x 14 paper.
Written Notice: in addition to the above poster, employers must provide a written copy of this general notice to employees by either including it in an employee handbook or distributing a copy of the notice to each new employee upon hiring.
- E-Verify and Right to Work Posters
E-Verify is a voluntary Internet-based program to help employers verify the work authorization of newly hired employees. While the e-verify program is mandatory for certain federal contractors and in some states, it is optional for all other employers. Federal contractors that are awarded a new contract after September 8, 2009, for $100,000 or more (or subcontracts exceeding $3,000) with a performance period of 120 days or more are required to use the online E-Verify system to verify the employment eligibility of their workers.
An employer that participates in E-Verify must post the "Notice of E-Verify Participation" poster provided by DHS and the "Right to Work " poster issued by Department of Justice.
E-Verify Poster: English
E-Verify Poster: Spanish
Right to Work: Spanish
Right to Work: English
- Minimum Wage Poster for Federal Contractors
Executive Order 13658 establishes a new minimum wage for federal contractors. The Executive Order (EO) requires that parties who contract with the Federal Government pay workers a specified minimum wage for performing work on or in connection with covered Federal contracts issued on or after January 1, 2015.
Federal Minimum Wage for Contractors (2022)
- Paid Sick Leave Poster for Federal Contractors
Executive Order 13706 establishes paid sick leave for federal contractors. The Executive Order (EO) requires that parties who contract with the federal government provide their employees with up to seven days of paid sick leave annually, including paid leave allowing for family care, beginning with contracts awarded on or after January 1, 2017.
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What contracts are covered by EO 13706?
The requirements of the EO apply only to certain categories of contracts with the Federal Government, and only to contracts that are “new” on or after January 1, 2017. The categories of covered contracts are identical to those covered by the Final Rule implementing EO 13658, Establishing a Minimum Wage for Contractors (Minimum Wage EO), except that the Final Rule implementing EO 13706 applies to certain contracts with the U.S. Postal Service.
Under the EO and Final Rule, the paid sick leave requirements apply to a new contract that is: (1) a procurement contract for construction covered by the Davis-Bacon Act (DBA); (2) a contract for services covered by the Service Contract Act (SCA); (3) a contract for concessions, including any concessions contract excluded from coverage under the SCA by Department of Labor regulations at 29 CFR 4.133(b); or (4) a contract in connection with Federal property or lands and related to offering services for Federal employees, their dependents, or the general public. The regulations do not apply to contracts for the manufacturing or furnishing of materials, supplies, articles, or equipment to the Federal Government that are subject to the Walsh-Healey Public Contracts Act.
The Final Rule only applies to contracts, or portions of contracts, with the Federal Government performed within the United States (defined as the 50 States and the District of Columbia).
source: DOL
- Notice to Employees - Davis—Bacon Act
Davis–Bacon Act; for those employers with public construction contracts in excess of $2,000.
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The older version of the poster is formatted to print on two 8.5" x 11" pages, and must be taped together to form one 11" x 17" poster. The April 2009 version a large format poster and is formatted to print at 11"x17" (as one large poster, 1 page). If your printer will not print the large format poster, use the older version and tape the two pages together.
- Notice to Employees Working on Government Contracts
Employers who perform work covered by the Walsh–Healy Public Contract Act (PCA) [for those engaged in government contracts in excess of $15,000] or the McNamara–O'Hara Service Contract Act (SCA) [for employers engaged in contracts with the U.S. or the District of Columbia in excess of $2,500 and subject to the Act] are required to post notice of compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract.
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The poster is two pages that must be taped or pasted together to form an 11 x 17 inch poster.
- Employee Rights Under the National Labor Relations Act
Pursuant to Executive Order 13496, beginning on June 21, 2010, Federal contractors and subcontractors must notify employees about their rights under the National Labor Relations Act (NLRA). Posting requirement applies to federal contractors with contracts of $100,000 and subcontracts of $10,000 or more.
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Size requirement: The size of the poster must be 11x17 inches or larger.
Since many printers cannot print 11x17 inch documents, this poster is in the 8.5x11 inch, two-page format. When printing, please ensure that the Page Scaling box reads: Scale to Printer Margins and you have checked the Auto-Rotate and Center box. The poster will print two 8.5x11 inch landscape pages that must be taped or pasted together to form the 11x17 inch poster.
- Migrant and Seasonal Agricultural Worker Protection Act (MSPA)
Each farm labor contractor, agricultural employer and agricultural association that employs any migrant agricultural worker must post in the workplace a poster that explains the rights and protections for workers required under the Migrant and Seasonal Agricultural Worker Protection Act (MSPA).
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NOTE: This poster will print on two 8-1/2 x 11 pages, in English and Spanish. The two printed pages must be taped or pasted together to form an 11 x 17-inch poster.
- Notice to Workers with Disabilities Paid at Special Minimum Wages
Employers that employ workers with disabilities under special minimum wage certificates authorized by the Fair Labor Standards Act (FLSA), the McNamara–O'Hara Service Contract Act (SCA), and/or the Walsh–Healey Public Contracts Act (PCA) are required to display a poster prescribed by the U.S. Department of Labor–Wage and Hour Division explaining the conditions under which special minimum wages may be paid.
English (Revised 7/09)
Spanish (Revised 3/08)
- Required Posting for Day and Temporary Labor Service Agencies
Day and temporary labor service agencies located in or transacting business in Illinois must post in each work location or branch office a notice summarizing the provisions of the Illinois Day and Temporary Labor Services Act. The notice must be posted in English or any other language generally understood in the locale of the agency.
English
Spanish
- Emergency Care For Choking
This poster explains emergency care for choking victims. It must be posted in every food service facility, in a conspicuous location that is visible to patrons and employees.
Choking Poster: English
- Cook County Paid Sick Leave - Notice To Employees
Employers must post notice of these rights in a conspicuous place at each facility where any covered employee works if that facility is located within the geographic boundaries of Cook County. Employers that do not maintain a business facility within Cook County are not required to post this notice. Written notice of these rights must also be provided to covered employees upon hire.
Cook County Paid Sick Leave Poster
- Cook County Minimum Wage Poster
Effective July 1, 2017, employer’s with facilities within the geographic boundaries of Cook County must post a notice advising employees of the Cook County Minimum Wage, and their rights under the ordinance, in a “conspicuous place” at each of the employer’s locations. Employers also are required to provide employees a written notice stating the same with their first paycheck issued after July 1, 2017.
Cook County Minimum Wage Poster (rev. 6/2019)
- City of Chicago Minimum Wage & Paid Sick Leave
Minimum wage and Paid Sick Leave Ordinance (PSLO) Notice: effective July 1, 2020, employers may satisfy the workplace posting requirement through their usual methods of communication for such notices, whether by physical posting (measuring 11x17 inches) or electronic notice (via email or other internal communication). Employers also must provide individual notice at the time of an employees’ first paycheck with either physical or electronic notice (if the employee receives a direct deposit), and must be provided on an annual basis. All notices must be provided in English and any language(s) spoken by employees at the facility who are not proficient in English and in which the Department has made a notice available.
Effective July 1, the PSLO will apply to all employers with at least one covered employee, regardless of whether the employer has a Chicago worksite or is subject to business license requirements.
Chicago Minimum Wage & Paid Sick Leave
- City of Chicago No Smoking Sign
The city of Chicago has its own Clean Indoor Air Ordinance and no smoking posting requirement. In 2014, the Chicago Clean Indoor Air Act was updated to prohibit e-cigarettes. With few exceptions, the ordinance prohibits smoking in business establishments and public facilities, and within 15 feet of entrances.
No Smoking Sign for Chicago Employers: English
■ Construction Industry Employers
Construction Contractors Workplace Notice
The Employee Classification Act requires all employer/contractors and subcontractors that have one or more individuals not classified as employees (i.e., independent contractors) post "Notice To Individuals Performing Services for Construction Contractors" in the workplace and at each jobsite. The notice must be posted in English, Spanish and Polish.
Notice To Workers Performing Services for Construction Contractors: Multi-lingual
■ Employers that employ foreign agricultural workers
H-2A Poster
Businesses that employ H-2A workers are required to display the H-2A poster, "Employee Rights Under The H-2a Program." The H-2A nonimmigrant worker visa program enables agricultural employers to employ foreign workers on a temporary basis to perform agricultural labor or services.
H-2A Poster: English (revised 4/2012)
H-2A Poster: Spanish (revised 4/2012)
■ Public Sector Employers
Illinois Job Safety and Health Poster (Public Sector)
The Illinois Occupational Safety & Health Act requires all Public Sector employers to post the “Job Safety and Health” poster in the workplace. This law provides workplace safety and health protections for public employees through enforcement of occupational safety and health standards and education about safe working conditions and occupational hazards.
Illinois Job Safety and Health Poster
■ All Employers
> What Every Worker Should Know About Unemployment Insurance
Employers must give a copy of the pamphlet “What Every Worker Should Know About Unemployment Insurance” to each worker separated from employment for seven days or more. If it is not practical to provide copies at the work site, the publication should be mailed to employees’ last known address within five calendar days of separation.
• Unemployment Insurance Pamphlet: English
• Unemployment Insurance Pamphlet: Spanish
> Children's Health Insurance Program Notice
Employers that live in states that offer premium assistance under state Medicaid or the Children’s Health Insurance Program (CHIP) must provide a model notice to inform employees of potential opportunities available for premium assistance. The notice is required under the Children’s Health Insurance Program Reauthorization Act of 2009 (CHIPRA), and must be provided annually to employees on the first day of each plan year.
• CHIPRA Notice: English (expires 1/31/2023)
• CHIPRA Notice: Spanish (expires 1/31/2023)
> Affordable Care Act (Health Care) Model Notices (expires 6/23)
> Earned Income Tax Credit Notice
Illinois employers must give a written copy of Earned Income Tax Credit (EITC) notice to all workers who receive Form W-2 or Form 1099-MISC. Distribute the notice with the W-2, or within one week before or one week after the W-2 is provided. In addition, the notice must be updated each year to reflect the appropriate dollar amounts.
Along with the above notice, employers also are required to provide IRS Notice 797 ("Possible Federal Tax Refund Due to the Earned Income Credit") to the employee.
• Earned Income Tax Credit Notice (Illinois)
• IRS Notice 797 - EITC (Revised 12/2020)
■ Employers With 50 or More Employees
> Family and Medical Leave Act (FMLA) Notice
In addition to displaying the FMLA poster in the workplace, employers must provide a written copy of this general notice to employees by either including it in an employee handbook or distributing a copy of the notice to each new employee upon hiring. NOTE: the 2013 version of the FMLA poster is printer friendly and still valid for use.
• FMLA Notice: English (revised 2/2013)
• FMLA Notice: Spanish (revised 2/2013)
